For Schedulers: Reschedule or Cancel a Booking

This page is for schedulers, the people who book a meeting through someone's OneCal booking link. If you booked a time and need to change or cancel it, here is how.

Find your booking

After you book a meeting, OneCal shows you a confirmation page and emails you the booking details, together with a calendar invitation. Both the confirmation page and the email contain everything you need to manage the booking, and you do not need a OneCal account for any of it.

To get back to your booking later, open the confirmation email and use the Reschedule or Cancel links at the bottom, next to "Need to make a change?". They take you to your confirmation page, which shows what the meeting is about, when it happens, who is attending and where it takes place.

Reschedule your booking

Clicking Reschedule reopens the host's booking link, where you pick a new date and time from their current availability, just like when you first booked. Before confirming, you can add an optional reason for the reschedule, so the participants know why the time changed.

Once you confirm, everyone receives the updated invitation, and your confirmation page for that booking shows the former time crossed out above the new one.

Cancel your booking

Clicking Cancel opens a short form on your confirmation page where you can let the host know why you are cancelling. The reason is optional. Click Cancel event to confirm.

The host and any guests are notified, the event is removed from the calendars, and your confirmation page shows the booking as cancelled.

Bookings that require confirmation

Some booking links require the host to confirm each booking. In that case:

• Right after booking, your confirmation page shows This booking is waiting for approval, and the confirmation email tells you the host still needs to confirm.
• The calendar invitation and any web conferencing details arrive after the host confirms the booking.
• If the host declines, you receive an email letting you know, together with the reason if the host provided one.
• If you reschedule a booking that has a confirmation (approval) requirement, the new time goes back to the host to confirm.

The host can also cancel a booking or ask you to pick a new time. If they request a reschedule, you receive an email with a Book a new time button that takes you back to their booking link.